Recommendation Letter template.

A recommendation letter endorses a person for a job, program or scholarship, describing how you know them, their key strengths and specific achievements.

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Recommendation Letter template example on professional letterhead

When to use it

Job references for former employees
University or scholarship applications
Professional program admissions

What's included

Branded letterhead with logo and contact details
Subject line: LETTER OF PROFESSIONAL RECOMMENDATION
Summary box: Candidate Name, Recommended Role, Professional Association
Signature block and company seal

How to adapt this recommendation letter

Before you write

Confirm how you know the person and the programme or role they are applying for.
Select two firsthand examples and ask whether there are specific submission questions.

A practical example

Describe a project you supervised, the candidate's contribution and the result. Explain why that experience supports the opportunity they are pursuing instead of offering a list of adjectives.

Common mistake to avoid

Do not endorse skills you have not observed or sign a recommendation using someone else's identity. Separate facts from your opinion.

Before you send

The recommender must review and approve the letter. Check whether the recipient requires direct or confidential submission.

Fictional sample details are starting points to replace. Letter Studio formats documents; a logo, signature or stamp does not verify their contents or confer authority.

Sample text

Recommendation Letter example

This is a fictional example. Highlighted words use your editor details; replace all other sample names, dates, figures and bracketed instructions before sending.

Subject: LETTER OF PROFESSIONAL RECOMMENDATION

Dear Members of the Evaluation Committee,

It is with great enthusiasm that I write this letter of recommendation on behalf of Mr. Jonathan Miller, who has served under my direct supervision as an integral member of our technical division.

During his tenure, he demonstrated extraordinary leadership qualities, deep architectural insights, and an unwavering commitment to engineering rigor and peer mentorship.

I am confident that his skills, intellectual curiosity, and exceptional work ethic make him a tremendous asset to your esteemed organization. He has my highest and most unreserved recommendation.

Candidate Name: Jonathan Miller
Recommended Role: Principal Technical Lead
Professional Association: Over 4 Years of Direct Supervision

Please contact me directly if you wish to discuss his qualifications in greater detail.

Warm regards,
Elena Rostova

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Guide · 3 min readHow to write a resignation letterRead the guide

FAQ

Recommendation letter questions.

What should a recommendation letter include?

A good recommendation letter clearly states candidate name, recommended role, professional association, along with the date, recipient details, a clear subject line and a signature. This template includes all of them, ready to edit.

What makes a strong recommendation letter?

It explains how long and in what capacity you know the person, gives specific examples of their skills and achievements, and ends with a clear endorsement.

Who should write a letter of recommendation?

Someone who has supervised or worked closely with the candidate, such as a manager, professor or senior colleague, and can speak to their work first-hand.

Is this recommendation letter template really free?

Yes. The recommendation letter template is free to use, with no watermark and no limits on downloads.

Can I add my logo, signature and company stamp?

Yes. Upload your logo, draw or upload your signature and add an company seal or stamp. Everything is placed on the letter automatically and stays sharp in the PDF.

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